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Board of Directors Meeting Tuesday June 17th 2008 9 a.m. -11:00 Chittenden Bank Draft minutes In attendance: Board: Lisa F. Sullivan, Magnus Thorrson, Joe Kruzewski, Laurie Newton, Karen Gallivan, John Redd, Randy Capitani, Randy Terk, Sarah Shippee Absent: Tom Consolino, Chris Cooke, Bruce Korb Staff: Laura Sibilia CALL TO ORDER – LFS called the meeting to order at 9 am PUBLIC COMMENT APPROVAL OF BOARD MINUTES May 06 2008 RC motioned to accept the minutes of 05/06/08, 2nd by MT Vote: Unanimous TREASURER’S REPORT – RT May P&L Update on Membership #s – LS Previous Year Comparative – LS LS explained current cash flow concerns to board – though memberships and event income are up significantly for the yearly, cost of events has been under budgeted in some cases. Main concern is August payroll and front funding of festival – grant applications out, but LS would like to secure temporary 4 month credit line similar to 2007 to ensure adequate funding through remainder of fiscal year if necessary JR made a motion to authorize LS to pursue temporary credit extension, 2 by JK Vote: unanimous EXECUTIVE DIRECTOR’S REPORT-LS Update on sale of building John is working with chamber staff on finalizing, has secured engineering and legal assistance. Purchase and Sales agreement has been issued to potential buyer- awaiting long term lease to forward. Megan is continuing to move forward with bathroom addition and water hook-up Molly Stark Trail Update – official opening will take place on July 26th and is being coordinate with Bratt, H.700 – signing went well, board and LS particularly pleased with attendance by VDTM’s Bruce Hyde and his comments Staffing update – LS has hired part time receptionist/office assistant to replace events coordinator position. Will be submitting budget with position at full time Budget work scheduling - events, marketing, membership and finance committees to meet in advance of July meeting to present prelim budget OLD BUSINESS MS Water update No updates at this time – several studies happening Downtown business meeting update Lack of attendance from downtown merchants is making viability questionable, LS and LFS will report back in July NEW BUSINESS/ LETTERS Wurzberger letter No Action taken by board DEDC and chamber met with Chittenden bank President regarding decision to close branch –LN wanted to make sure that the board understood the level of support Chittenden provides not only the community but the chamber and that needs to be noted during discussions surrounding replacing the bank in Request to cosponsor FAM tour Laura approached by Buzzy regarding a FAM tour Celebrate the Valley is organizing for Taste of The Valley. CTV would like the chamber to so-sponsor – LFS – noted that the chamber would do whatever was possible to assist and that we were currently waiting for details. EVENTS REPORT – SS and LS Fireworks – volunteers needed RT will flip burgers, LFS will help with set-up, SS will help with set up and clean-up and bring truck – MT offered truck use, Vermonsters In place – maps are being distributed 10th Annual Golf Tournament LS reported it was more successful then last year thank sin large part to LN efforts – lots of room to continue to improve tournament Field has been measured – both LS and LFS believe there is adequate room for vendors and parking. Vendors are continuing to come in and LFS noted she is pleased with vendor numbers for this time of year. MARKETING REPORT –LFS Committee status Lisa is rescheduling the marketing meetings to try and get better attendance – current big issues that need addressing or coordination and cooperation of area market pieces may require revamping of visitors guide, and there needs to be more intentional marketing of events ADJOURN – Motion to adjourn at 10:30 by MT 2nd by RT Next Meeting date TBD – July 8 or July 22nd – Laura is on vacation July 15th
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